To preserve IronOaks as a desirable adult community that provides an active adult lifestyle for all Homeowners to enjoy for generations to come.

Happy New Year! Get ready for 2022 and hear what's planned for the next couple of weeks.

Watch now!

Board Meetings are being conducted soley in person.

• Board Workshop | January 19th at 9:00am | Oakwood Ballroom 
• Board Meeting | January 26th at 9:00am | Oakwood Ballroom

Board member applications will be accepted beginning January 10th at 4:00pm, through January 21st.

If you're interested in running for one of the three open positions, please fill out your application and return it to the Oakwood Concierge in person, via email, or via mail to 24218 S. Oakwood Blvd.  Sun Lakes, AZ 85248.

Download the application here. (PDF)

Legal requirements and standards are listed on the form. Please review these prior to submitting. For a general idea of HOA Board members' responsibilities, click here. (PDF)

• Rules & Regulations | January 11th at 11:00am | Library
• Master Planning | January 11th at 2:00pm | Cancelled
• Elections Special Meeting | January 13th at 9:00am | Bradford Room
• ALC | January 13th at 10:30am | Library
• Buildings & Grounds | January 18th at 9:00am | Library
• Finance | January 25th at 9:00am | Library
• ALC | January 27th  at 10:30am | Library

If you have not heard from your Unit Captain and you would like to discover more about the community, please send an email to [email protected]. Please include your name and address to ensure you are connected with the correct unit captain.

Another community landmark! We have converted our systems so our office system and website "communicate." While this conversion has been completed, we are still finalizing some details, including the payment system. If you're needing to pay for your HOA dues or your amenity fees and would like to write a check, you may do so by making the check out to "IronOaks at Sun Lakes" and dropping it off at any of the payment drop boxes locations:

• Fitness
• Oakwood and Ironwood Golf
• Oakwood Concierge
• The Accounting office
• The drive-up box in the parking lot of the Arts & Crafts building

Please make sure your check includes your last name, and your account number, which can be found on the slip from the invoice.

If you're paying by credit card, you will need to see the Accounting Office to process.

Shortly, you will be able to process these payments yourself on the website. We're excited to share this new, easy process with our residents. If you haven’t logged in before and need your login credentials, please email Communications to request them.

The maps below indicate the areas in the community needing additional seal coat work. 

Please avoid these areas, do not ignore barricades, as the coating dries to avoid damage to your car and prevent tracking it through your driveways.

Below: Unit 28 - Seal around an area where a car was parked on Champagne & Holly Green

Below: Unit 37 in the areas of S. Pleasant and Holiday Way and Carefree Way

We are currently at 75% of the community casting their vote. Historically, we require 83-85% of the community to vote to obtain the 50% + 1 needed for an initiative to pass or fail.

• This vote would enable the Facilities and Community Enhancement fund (FACE) to be increased to 2 times the current amount.
• It could also be decreased back to equal the annual assessment by a HOA Board of Directors vote, should the housing market change. 
• The amount could go greater than 2 times the HOA annual assessment with a community vote.
• A homeowner owning a lot as of January 1, 2022 would have a one time exemption if they purchased another home in IronOaks. Currently only homeowners owning prior to January 1, 2012 receive this one time exemption.

Remember, the FACE fund fee is what new homeowners contribute when buying a home here in IronOaks.

If you don’t believe you have voted, please email the Elections team for your credentials. You may also obtain a paper ballot at the Oakwood Concierge desk Monday through Friday from 9:00am to 5:00pm.

If you had the opportunity to take a photo with us in the Bradford Room, we are picking up those photos, and they will be available next week. Please stay tuned and check out Monday’s Dining and Events eNewsletter for details on when and where you may pick up yours.

The following people exemplify a willingness to help, have served on Boards and/or committees, and have volunteered tirelessly for the betterment of the Sun Lakes community. They will be honored and celebrated at a banquet on March 13th.  Additional details will be provided soon on how to purchase banquet tickets!

Congratulations to:

• Ann Burbank
• Vince DeVos
• Anne Montgomery
• Diana Moore
• Ricki O’keeffe
• Cheryl Ravenscroft

Please be advised that each gate will be completely inaccessible for the duration of the replacement work, both on and off hours. Therefore, it is highly suggested that you prepare in advance for these closures as they affect your travel in and out of the community.

Golfers, during the closures of the Halley and Champagne Gates, we will have security personnel in place at both locations [during normal business hours] to assist with golfer traffic.

View a full map. (PDF)

Robson Gate (#1 on Map) - Week of January 10th
Halley Gate (#3 on Map) - Week of January 17th
Champagne Gate (#10 on Map) - Week of January 24th
Oakwood Gate (#9 on Map) - Week of January 31st
N. Dobson Gate (#8 on Map) - Week of February 7th
Mossy Rock Gate (#6 on Map) - Week of February 14th

The Arizona Department of Health Services (ADHS) maintains immunization records in the Arizona State Immunization Information System (ASIIS). To request your immunization records from ADHS, complete this record request form.

You will also need to provide a photocopy or digital image of the front and back sides of your government-issued photo identification.
Please be advised that you will not receive a copy of the original immunization card. You will receive a transcript of all vaccines, including COVID-19, that you received in Arizona.

Return your completed request form to ADHS by any one of these methods:

• Email: [email protected]
• Fax: 602.364.3285 ... Attn: ASIIS Records Request
• Mail:
  Arizona Department of Health Services Immunization Program-ASIIS
  150 N 18th Ave, Ste 120
  Phoenix, AZ 85007

Due to the high volume of current requests, allow 1-2 weeks for processing.

You may also use the MyIR self-service portal at myirmobile.com. MyIR allows you to create an account and instantly download your and your family’s immunization records.

If you have any additional questions or concerns, please contact the MCDPH Community Resource Center at 602.506.6767. Hours of operation are Monday-Friday, 8:00am - 5:00pm MST.

Many locations are now offering the booster shot. Here are some links to locations:

• CVS | Learn More
• Bashas | Learn More
• Walgreens | Learn More

All holiday decorations need to be taken down by Saturday, January 15, 2022. Thank you for your cooperation.

Thank you to everyone who has reserved their 2022 amenities. Your early action enables us to process payments, providing you access to the various systems so you can be on the course or court January 1st. If you have processed your credit card payment or dropped off your check, you will be able to play on the first of the year. If you need assistance paying, please contact Accounting at 480.895.3126.

For those who have no yet purchased amenities, resident annual memberships are available for sale at IronOaksAZ.com!

• Lifestyle Membership
  Lets you enjoy all the amenities, Golf at Ironwood and Oakwood, Pickleball, Tennis, and Fitness.  Plus, you save over $250 by bundling your memberships.
• Golf
• Fitness
• Softball
• Pickleball
• Tennis
• Punch cards for golf and fitness

Here are some things you will need to be aware of:

• If you and your spouse plan to purchase annual memberships, you each have to sign in with your own account. Once logged in, navigate to Fitness or Golf and look for "Amenities Fee Form." It's also an available link on the homepage banner.
• If you sign in and your name is listed first with someone else (your spouse/partner) as the second name, this is your account. Please continue and select your amenities. Once your spouse/partner signs in, only his/her name will display.
  
  Here's an example of what you will see:
  
  Jim & Michele Smith | This is Jim Smith’s account.  Michele has her own account and will need to obtain a login.
• After you select your amenities, click "Submit" and check your email. "Submit" only logs your amenity selection. Payment information will be sent to your email. Look for an email from [email protected]
• Your Property / Account Number is also known as your Member Number, and can be found in the email confirmation towards the bottom of the email.

If you have questions, need assistance with your login or any other issues, please call Michele at 480.317.3620 or email us.

If you do not have computer access, please come by the Communications office in the Oakwood Clubhouse or the Accounting office in the Arts and Crafts department for additional assistance.

Please note, checks cannot be postdated, as Accounting cannot hold checks. Checks returned for insufficient funds will incur a $30 fee.

You should have received your statement either by mail or in your email. Statements will indicate the new amount of $1,168.50 (half of $2,337). If you have set up auto pay, your invoice will indicate there is nothing due and no further action is required.

You may also pay by dropping off a check at any of the secured lock boxes located at the Oakwood Clubhouse, the drive-up box in the Arts & Crafts parking lot, or lock boxes located at the Oakwood & Ironwood Golf Shops, the Fitness Center East door, or outside the Accounting office.

Please note, checks cannot be postdated, as Accounting cannot hold checks. Checks returned for insufficient funds will incur a $30 fee.

No problem! But please be sure to complete an IronOaks Rental Agreement, as there are community requirements in place that must be adhered to. This document is available online at IronOaksAZ.com (Click into "Departments & Forms," then "Patrol," then scroll down to "Rental Policy").

For those Residents who have rented out their homes in the past, please be advised that the Rental Policy has been updated for 2022, so it's important that the new form is filled out and submitted to the Patrol Office.

All Rental Agreements must be submitted, reviewed, and accepted by Management prior to the commencement of the lease term. Please contact the Patrol department if you have any questions.

Please be reminded that street parking is prohibited overnight, unless a current Parking Permit is displayed on a vehicle's windshield. Parking permits are free of charge, and can be obtained in advance by contacting the Patrol Department. Should you find yourself prepping your sofa for an unplanned overnight guest, you can obtain an Overnight Parking Permit last minute by contacting our Mobile Patrol officer on duty at 480.797.6508.

We’re looking into making major enhancements to IronOaks Security, from more tailored access controls at our gate entrances and amenities to a state-of-the-art surveillance system that can find the keys you misplaced while dining in Stone & Barrel last week!

When choosing to live in a gated community, you set expectations for your sense of security. We want to ensure that we're doing our best to help you feel at ease here at IronOaks. Please be on the lookout for a Resident Survey circulated in the coming weeks, and be sure to give us your feedback on what’s most important to you.

The Patrol Department offers a security assistance service to Owners who will be away from their homes for an extended period. This service is called "Vacation Watch," and if you’re interested in learning more about it, additional information is a phone call away. Please contact the Patrol Office by phone at 480.802.4937 or stop in and see one of the Patrol Administrators for further assistance.

IronOaks Homeowners who anticipate making additions, changes, modifications, or restorations to the exterior of their home, lot, and/or landscape should be sure to reference the Architecture and Landscape Guidelines before contracting and/or committing to a project work scope. In many cases, securing a Permit is a requirement. Please contact the Architecture & Landscape Department at 480.802.2776 for further information.

This week we had a total of thirty-six comment cards. Two were negative, five were positive, and the remaining were neutral. Common themes included requests for more walking paths and Covid concerns with having to share carts on the golf course. Many positives came in for the New Year’s Eve party.

If you have a comment that may apply to two areas, you only need to submit one comment. The Board is copied on all comments.

Comment cards are available online, here.

The bar area at Stone & Barrel will remain open until 9:00pm on nights when tribute concerts are held.

Note: Due to unforeseen circumstances, the FlyBoys concert scheduled for January 5th has been cancelled.  You will be receiving a refund for tickets purchased.

Check out this week's Trivia food menu:

Remember, Stone & Barrel is available for dining prior to Trivia, and the Early Bird Special is available prior to 5:00pm. Plan to enjoy the Trivia menu, or stop by a little early to sit down and enjoy an option from the full-service Stone & Barrel restaurant!

IronOaks @ Sun Lakes HOA #3
24218 S. Oakwood Blvd.
Sun Lakes, AZ 85248
480.317.3600

Online Comment Cards

DISCLAIMER: The information found in the various community newsletters provided by the Sun Lakes HOA#3 Management and staff is provided as a service to our members for informational purposes only.  While every effort is made to ensure information is correct and accurate, errors may occur.  We apologize for any inconveniences, but the Association will not be held liable or responsible for any such errors that may occur.  For the most up to date information, please check with our Oakwood Concierge at 480.317.3600.